Code of Conduct and Privacy Policy

Code of Conduct

The climbing club is fully committed to safeguarding its members, ensuring a positive and enjoyable experience for all. The committee believes it is important that members, coaches, instructors and administrators associated with the club should, at all times, show respect and understanding for the safety and welfare of others. Members are encouraged to be open at all times, and to share any concerns, grievances or complaints should be raised in confidence with a committee member.

As a member of Team Solent Climbing, you are expected to abide by the following code of practice:

  • All members must take responsibility in ensuring they are familiar with current rules and adhere to them.
  • Discrimination will not be tolerated, all members must respect the rights, dignity and worth of all participants regardless of age, gender, ability, race, cultural background, religious beliefs or sexual identity.
  • Members should recognise the valuable contribution made by coaches, officials and committee who are often volunteers.
  • All members must respect officials and publicly accept their decisions.
  • All members should be a positive role model, treat other club members and officials with the same level of respect they would expect to receive.
  • Use appropriate language at all times.
  • Members are not allowed to smoke, consume alcohol or drugs on club premises.
  • Members should arrive promptly for club trip departure to ensure they run as smoothly and effectively as possible.
  • Members must wear suitable clothing and attire for training, you may be asked to remove safety hazards determined by a committee member or qualified instructor/coach.
  • Members must pay any fees for training or events 24 hours before the event.
  • Trips and events are run by club members for club members, any deviation, such as advertisement of trip vacancies to third parties, will be at the discretion of the committee.
  • Bullying of any sort will not be tolerated.
  • Refunds are subject to committee ruling (for more details see club policy).

– September 2018

Privacy Policy

What personal data we collect and why we collect it


What we collect:

  • Your medical information and next of kin details
  • Your name, address, contact information, and personal information (e.g. age)
  • Your student number

Why we collect it:

  • So that we can try to prevent incidents (e.g. allergic reactions). If an incident does occur we can, as committee members, act accordingly and contact your relevant emergency contacts.
  • So that we can contact you regarding your membership and trips, as well as, again, for medical purposes.
  • To prove that you are a valid member of Solent University Southampton

What we do with it:

We will safely store your personal information for the length of the membership you have subscribed to. Only sharing it with trusted third parties such as BMC (British Mountaineering Counsel) that are required for the smooth operation of the club.


If you have any questions regarding your personal data and how we use it, or the third parties we share this with then please use the contact form to send us an email!